PS 184Q Flushing Manor PTA

The president shall preside at all meetings of the association and shall be an ex-officio member of all committees except the nominating committee. The president shall appoint chairpersons of P.T.A. committees with the approval of the executive board. The president shall delegate responsibilities to other P.T.A. members and shall encourage meaningful participation in all parent and school activities. The president or a representative of shall attend all regular meetings of the presidents’ council and shall be a mandatory member of the school leadership team. The president shall meet regularly with the executive board members in accordance with these bylaws to plan the agendas for the general membership meetings. The president shall be one of the eligible signatories on checks. The president shall attend FACE professional development seminars relating to association leadership. The president shall assist with the June transfer of P.T.A. records to the incoming executive board. In the event that the association elects co-presidents, the remaining executive board members in consultation with the association will determine which co-president will serve as the core member on the school leadership team and which co-president will serve as the school’s representative to the region/district presidents’ council.

Recording Secretary:

The recording secretary shall record the minutes and proceedings of all Elected Board and General Membership Meetings, said minutes to be signed and submitted to president in duplicate. The minutes shall contain mainly a record of what was done at the meeting, not what was said by the members; the minutes should never reflect the secretary’s opinion, favorable or otherwise, of anything said or done. The Recording Secretary shall maintain attendance records for Executive Board and General Membership meetings. The recording secretary shall maintain a permanent record of all such meetings along with any written report submitted at such meeting. The recording secretary shall read said minutes at the next regular Elected board or General membership meeting for acceptance by Board or General membership. He/She must make available for review by any P.T.A. member copies of approved minutes of General membership meetings. The recording secretary must also perform other duties as may be delegated by the President or Co-Presidents.

Treasurer:

The treasurer shall keep an exact recording of all financial matters for the fiscal year, which runs from July 1 to June 30. The treasurer shall be responsible for all monies and financial records which are the property of the P.T.A. He/she shall maintain an account under the name of the P.T.A. at a bank approved by the Elected board and also to countersign all checks with the president. The treasurer shall submit monthly a public and written summary report of income and expenses at each meeting of the Elected Board and General Membership, which is to be signed and submitted to the recording secretary for filing with the minutes. The treasurer shall submit a written annual financial report each September of the past years income and expenses, open books for inspection by an auditor at any time and make disbursements for such purposes as the Elected Board may direct. He/she shall see that maximum expenditures of the Executive Board shall not exceed the amount of $1000.00 per month. The treasurer shall report these expenditures to the general membership at the next association meeting in writing. Expenditures over $1000.00 must be voted on by the general membership.

The Co Vice-Presidents:

The Vice President or Co Vice ­Presidents shall assist the president in the discharge of her/his duties. He/She shall take the place of the president in her/his absence. The Vice President or Co Vice­ Presidents shall be an ex-officio member of committees as assigned by the President or Co-Presidents. The Vice President or Co-Vice Presidents shall also perform other duties as may be delegated by the President or Co-Presidents.

The Corresponding Secretary:

The Corresponding Secretary shall be responsible for the correspondence of the P.T.A. (each committee shall be responsible for its own correspondence). The corresponding secretary shall maintain a permanent
P.T.A. correspondence file and prepare and distribute notices of all regular and special meetings. The corresponding secretary also shall take minutes in absence of recording secretary and shall also perform other duties as may be delegated by the President or Co-Presidents.

The Volunteer Coordinator:

The Volunteer Coordinator shall be responsible for comprising a permanent record of volunteers for various fundraising activities, along with their contact number. He/she shall contact said volunteers for their help no more than two (2) weeks prior to event, but no less than two (2) days prior. The volunteer coordinator shall be a liaison between the Executive Board and General Membership for above said functions and will report all volunteer information at the Executive Board and General Membership meetings. The volunteer coordinator shall also perform other duties as may be delegated by the President or Co ­President.

The Fund-Raising Chairperson(s):

The Fund-Raising Chairperson(s) shall be the main liaison to the Executive Board for all Fund-Raising committees (i.e. Winter Fair, Picture Day, Plant Sale, etc.). The fund-raising chairperson shall plan fundraisers with the assistance of the Executive Board. He/she will be the main contact for vendors in sales related fundraising, i.e. Smencils, Consignments, etc. The fund-raising chairperson shall also perform other duties as may be delegated by the President or Co-Presidents.

The Hospitality Chairperson(s):

Hospitality is responsible for the organization of refreshments at all P.T.A. meetings and functions. They also aid in the planning of the end of year staff breakfast or luncheon as well as teacher appreciation. The Hospitality Chairperson(s) shall also perform other duties as may be delegated by the President or Co-Presidents. .

The Box Top Coordinator:

President’s  Council Representative:
The PTA is required to have representation at  the monthly President’s Council meetings.  A parent/guardian member of  the school who volunteers and is designated by the PTA presidents is eligible to attend the meetings on the behalf of the PTA.  The  representative will attend each President’s Council meeting and present a report to the executive board for presentation at the next regularly scheduled general membership meeting. Designees must be approved by vote of the PTA’s general membership. The results of the vote must be  recorded in the minutes of the meeting.  

CEC (Community Education Council):

One representative or an alternate shall represent the PTA at monthly meetings of the Community
Education  Council. The representative will attend each CEC meeting and present a  report to the executive board for presentation at the next regularly scheduled general membership meeting. Designees must be approved by vote of the PTA’s general membership. The results of the vote must be  recorded in the minutes of the meeting.

School Leadership Team:

School Leadership Teams (SLTs) are school-based organizations composed of an equal number of parents and staff. They meet once a month, and determine the structure for school-based planning and shared decision-making.

• SLT members:  SLTs must include as mandatory members: the school principal, the PA/PTA president (or designated co-president), the UFT chapter leader, and an equal number of parents and staff.
• SLTs’ roles in schools:  The core responsibility of each SLT is to develop the school’s Comprehensive Educational Plan (CEP) that is aligned with the school-based budget. Functioning in a collaborative manner, SLTs also help to evaluate the effectiveness of the school’s educational programs and their impact on student achievement.